Rent tracking that runs itself
Expected, collected, outstanding, and overdue, computed from your leases the moment you record a payment, for one unit or a hundred.
Rent is simple until the second unit
One tenant pays half on the 3rd and the rest on the 11th. Another pays two months at once. A third hasn't paid since July. In a spreadsheet, you're the one keeping all of that straight. In Mr. Bienes, each of those is one payment you record, and every month keeps its own tally of what's paid and what's still owed.
A spreadsheet also doesn't know your rules. The rent stepped up in March. One unit is due on the 5th instead of the 1st. The late fee is 5% at one building and $50 at another, and only after a grace period of five days (ten where you agreed to it). In Mr. Bienes those rules live on the lease and the property, and the app applies them every month on its own.
So the thing you actually need to know, who owes what right now and how late they are, stops being arithmetic you redo from memory. It's one screen, already up to date when you open it.
How rent tracking works
- 1
Set your rules once
Due day, grace period, late fee (a flat amount or a percentage of the rent), and scheduled increases. They live at four levels: your account, a property, a unit, a lease. Each one inherits from the level above until you override it, so the duplex with the odd due day is a single change, not a second system.
- 2
The lease defines the month
Add a lease with its rent, term, deposit and any scheduled increase, and every month from then on knows what it expects, including the month the rent steps up. No formulas to copy down, nothing to rebuild in January.
- 3
Record what actually lands
Log payments as they arrive: in full, in part, or several months at once. Each month shows what is still outstanding. Any payment prints a numbered receipt with your details, which you can save as a PDF or send straight to WhatsApp from your phone.
- 4
Late is calculated, not remembered
Once a month passes its grace period it turns overdue on its own, and the late fee is worked out from that month's rent. The app keeps looking twelve months back, so an unpaid March is still on the list in November.
- 5
One screen for where you stand
The dashboard shows expected against collected for the month, who is late and by how much, your occupancy, and what the empty units are costing you. When someone is behind, one tap opens an email or a text to them, already written, in your own app.
The short version
This month, at a glance
The dashboard shows expected against collected, who's late and by how much, occupancy, and vacancy cost, with no formulas to maintain.
Leases do the math
Charges come from the lease terms; each tenant's page keeps the full payment history and balance.
Reminders before it's late
One tap opens the reminder, already written, in your own mail or texting app.
Every date on the calendar
Rent due dates and loan installments land on one calendar, marked paid, upcoming, or overdue.
Common questions
- Does this make sense for one or two units?
- Yes, and it's free at that size. The math is identical for one unit or a hundred; the difference is only how much of it you're carrying in your head.
- I have years of history in a spreadsheet. Do I have to start over?
- No. You can enter past payments with the dates and months they belong to, so your history fills in behind you while you keep recording new rent.
- Does the app contact my tenants for me?
- Only when you press send. Reminders and receipts open already written in your own mail or messaging app, so nothing goes out without you seeing it. There's no tenant login either: what your tenants see is what you send them.
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